Notary Public Services and Quotes

What is a Notary Public?

A notary public is a person who can serve as an official witness to the execution (signing) of contracts, agreements, and an almost limitless array of legal documents. A notary may also certify documents to be true copies of the original.  A notary has the authority to administer oaths, solemn affirmations, and declarations that are used for affidavits and statutory declarations.

Having documents signed before a notary provides assurance to others that that particular person signed the document. In the modern era, when contracts are routinely entered into between parties thousands of kilometers apart, notaries perform a useful function removing some of the risk associated with such remotely executed agreements.

In some jurisdictions, a notary can also draft contracts, promissory notes, wills, mortgages and other legal documents. Almost always, the powers of a notary public in each province or state are derived from provincial or state legislation.  Generally speaking, however, in most Provinces the legislation is just a codification of the common law that preceded it.

For example, in Ontario, a notary public derives his or her authority from the Notaries Act which states: “…a notary public has and may use and exercise the power of drawing, passing, keeping and issuing all deeds and contracts, charter-parties and other mercantile transactions in Ontario, and also of attesting all commercial instruments that may be brought before him or her for public protestation, and otherwise of acting as is usual in the office of notary public, and may demand, receive and have all the rights, profits and emoluments rightfully appertaining and belonging to the calling of notary public.”

In some jurisdictions such as a number of Canadian Provinces, the requirements for becoming a notary are such that effectively only lawyers are qualified to provide all notary public services. 

Fill out all information but do not sign!

You must sign documents in the physical presence of the Notary, we cannot make exceptions to this rule! Generally speaking, it is best to wait until the Notary tells you that you can sign, as you may need to swear an oath first, for example. The most common mistake we see is customers coming in with documents already signed. Usually, this is easily rectified. You simply sign the document again in front of the Notary. However, it is, of course, a little messy. And it may not be accepted in your particular circumstances. If you want to be sure, contact your counsel, or the organization that you are sending the document to, and ask. If possible, bring a spare copy, just in case. If you require guidance on filing out documents, please contact us!

Quotes:

• Commissioner of Oaths/Declarations - $20 

• Certified Copy of Identification - $20

• Drafting Affidavits - starting from $80

• Consent to Travel Document - $40 https://travel.gc.ca/travelling/children/consent-letter

• Letter of Invitation - drafting from $150

• Notarization of Documents - $20

• Passports - $20

• PR Card - $20

• Photographs - $20

• Property Transfer Documents (with instructions) - call us for details

• Power of Attorneys - from $80, $20 per additional witness

*all prices are subject to HST and change without notice

If you have more than 5 documents, we can provide you with a flat rate.

Contact us for details.

Examples of matters we can assist you with:

• Affidavits

• Attestation of Documents

• Authentication (Apostille)

• CCDC 9A and 9B Contractor and Sub-Contractor Forms

• Certification of Documents

• Certified Document True Copies

• Commissioner of Oaths

• Consent to Travel Letters for Children

• Declarations of Common-Law Union

• Foreign Divorce Opinion Letters

• Letters of Invitation

• Motor Vehicle Transfer Declarations

• Notarization of Electronic Documents

• OSAP Affidavits and Declarations

• Out of Province Real Estate Documents

• Powers of Attorney Drafting

• Progress Payment Draw Statutory Declarations

• Proof of Loss Insurance Forms and Declarations

• Real Estate Purchase, Sale and Mortgage Documents

• Statutory Declarations Drafting

• USA Real Estate Purchase, Sale, Mortgage Documents

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